RegistrationTo register for the conference please fill out the form below. Full-conference registration for the annual ESPAnet conference 2016 in Rotterdam allows participants to attend all scientific sessions which include paper sessions, plenary sessions and key note speeches. Conference material, refreshments during the breaks and lunch on the first two days are included in the conference fee as well. Please note that travel costs, hotel accommodations and insurances are not included in the fee.
Stream convenors and abstract submitters have received a personal registration link via email. Please use this link to register for the conferen. Co-authors of accepted and contributed papers who have not registered on the website before can use the form below. If you wish to withdraw your accepted or contributed paper or cannot attend the conference to present please notify the local organizing committee as soon as possible so we can rearrange the program.
Conference registration additionally includes two events: a welcome reception hosted by one of the city’s aldermen at the City Hall of Rotterdam and a conference dinner that will be hosted in the stadium of one of Rotterdam’s biggest football clubs (S.B.V. Excelsior). Both events are included in the conference fee but non-obligatory.
All the paper sessions at the conference are open sessions which means that we highly encourage audience to take part in the sessions. Non-presenters are therefore allowed to register for the conference too. The same fee applies for presenters as for non-presenters.
A confirmation will be sent via email after your payment is received. Check your confirmation to verify its accuracy. If you do not receive a confirmation email or have questions contact us at firstname.lastname@example.org.
The conference fee is € 210,-. The same fee applies to people attending half a day, a whole day or the whole conference. We accept credit card payments, payments via iDEAL and via PayPal. After filling out the registration form and clicking 'register' you will be sent to a payment page. After you have filled out all your payment details and after digitally signing your payment you will automatically be sent back to the ESPAnet website.
To encourage the participation of young and Eastern European researchers a reduced fee (€ 100,-) is reserved for 10 PhD students according to the first-come first-served policy. PhD students who wish to apply for the reducation are asked to write a short motivational letter 1) explaining why they require a reduction in the conference fee and 2) provide as with a short description of the purpose of their conference attendance. Please send your letter to email@example.com. The first 10 successful candidates will be emailed with a confirmation and further payment details. Payment will not procede via this website.
To cancel your registration and receive a refund of your registration fee please request a cancellation in writing and email the request to firstname.lastname@example.org. If cancellation for the participation is received before 31 July 2016 the registration fee will be refunded with the exception of € 20,- for processing costs. If cancellation for participation is received after 31 July 2016, no refunds will be made.
** The kitchen of Excelsior Hospitality & Events is not equipped for 100% nut-free cooking. We advise people with a severe nut allergy not to participate in the dinner. We will aim to meet all other dietary, medical or religious requirements but we cannot guarantee to do so.